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Europass Mobility

The Europass Mobility Document is a standard document in use throughout Europe that records an individual's participation in an organized mobility experience in another European country (European Union/EFTA/EEA and candidate countries).

 

Europass Mobility Document formally records details of the skills and competences acquired by an individual during a period of mobility. It aims to:

  • boost transparency and visibility of European mobility experiences helping holders to show better what they have gained through this experience, particularly in knowledge, skills and competences
  • encourage recognition of experiences gained abroad
  • promote European mobility for learning purposes, by making its results more visible

 

In order to obtain this document, it is necessary for the Mobility Experience to meet certain quality criteria that have been set at European level and, above all, to include learning in an educational or professional environment (so that it is a learning experience). This learning experience could be:

  • a period of education and/or training as part of a European exchange programme
  • a work placement in a company
  • a voluntary placement in a NGO
  • other cases

 

The mobility experience (e.g. through programmes such as Erasmus, Erasmus+ etc.) is monitored by two partner organisations, the first in the country of origin and the second in the host country. Both partners agree on the purposes or contents, objectives, duration, methods and monitoring of the Europass Mobility experience. A mentor is identified in the host country. The partners may be universities, schools, training centres, companies, VET providers, NGOs etc. Europass Mobility is intended for any person undergoing a mobility experience in a European country, of whatever age, educational level and occupational status.

 

If you participate in a mobility programme, you profit because you:

  • enrich your knowledge
  • work or study in an environment with different technologies and know-how
  • broaden your professional and personal perspectives
  • practice a foreign language, become familiar with a different culture
  • enhance your autonomy, acquire new skills and competences
  • make new friends or even future partners
  • increase your chances of employability in your country or abroad

 

How you can obtain Europass Mobility Document?

For Greece, organisations that participate in mobility experiences and act as Sending partners can apply in the National Europass Centre –EOPPEP for Europass Mobility on behalf of individuals that study or work in them. There is a specific procedure that they should follow through a web-based application.

 

What is the procedure to issue a Europass Mobility document?

First, the sending organisation (university, school, training centre, company, VET provider, NGO etc.) has to submit an application to the National Europass Centre (NEC) that is responsible for issuing Europass Mobility documents (for Greece the National Europass Centre is EOPPEP - National Organization for the Certification of Qualifications and Career Guidance). Afterwards both the sending and the host partners have to co-operate with the NEC of the sending partner’s country in order to complete the necessary information in the Europass Mobility document. Processing is made electronically through a web-based application.

 

The document is bilingual and is issued in Greek and in English. It is signed and stamped both by the sending and host organisations.

 

For a Europass Mobility document to be issued, the application must be submitted by the Sending Partner that organized the mobility programme abroad and not by individual participants (students, employees etc.).

 

Procedure in steps

 

STEP 1: Sending partner should make an electronic registration in the Europass mobility application http://europass.eoppep.gr/index.php/en/mobility-en/registration

When their account is activated by Greek NEC (EOPPEP), then they can fill in a separate Europass Mobility document for every person that participated in the mobility program abroad (tables 1,3,4).

Important note: Registrations can be made only by Sending partners that send their participants from Greece to another country. No registration is needed from Host partners or for Greek Organizations that act as Host partners in Greece. Registration should be made only by the actual sending educational institution or company.

For a more detailed description on the procedure, Greek sending partners can download our brochure in Greek.

 

STEP 2: Host partner fills in Tables 5A or 5B (only for Higher Educational Institutions) electronically.

A notification is sent to host partners via e-mail. They can use the link in the email that gives access to the document that needs to be filled in. In case that Host partners already have an active account in our web based application they can still log in and have access to the documents.

The sections than need to be filled in are: "Skills acquired during the Mobility experience" (table 5a) and/or "Record of courses completed and individual grades / marks / credits obtained" (table 5b). Once the document is completed by host partner it can be submitted to Sending partner.

To help – and in agreement with - the host partner, the sending partner can also prefill in the above mentioned sections.

Important note: Please note that the Link or log in option can be used separately, which means log out is needed in order to have full access to the link To find out more about the procedure for Host Partners, you can download our brochure in English.

 

STEP 3: Sending partner translates the documents.

When step 2 is completed, the Sending partner can translate 5A or 5B content (only for Higher Education Institutions) into Greek. When the translation is finished, the document can be submitted to the Greek National Europass Centre for a final approval.

 

STEP 4: Greek National Europass Centre (NEC) - EOPPEP ensures that Europass Mobility documents are released to record European learning experiences and those documents are completed in line with specific instructions.

When the documents are validated they receive a specific Document Number i.e EL-NEC-201901015989.

 

STEP 5: Print and award the Europass Mobility to holders

The Europass Mobility document can be printed, signed and/or stamped by both Sender and Host partners. The sending partner awards the document to holders in hard copy or electronic form.